1. Primary Documents

Primary Documents required:

  • Completed application form
  • Valid Purchase Order
  • Supplier Quotations
  • Item Specification(s)

2. Project Proposal

Upon acceptance of our Project Proposal:

  • Our office immediately contacts your Purchase Order Issuer to validate the Purchase Order.

3. Valid FICA Documents

Documents required upon acceptance of the Project Proposal

Company:

  • Must furnish the Company Registration (CK1 for a CC and 14.3 for a (Pty) Ltd)
  • Original Tax Clearance Certificate.
  • Original or certified copies of the business address.
  • Must furnish BEEE Certificate.
  • Business Bank account letter.

Vendor:

  • Must furnish the Original or certified CK Document (CK1 for a CC/14.3 for a (Pty) Ltd)
  • Must furnish certified ID copies of the Directors.
  • Original Tax Clearance Certificate.
  • Original or certified copies of all Directors' proof of residence.
  • Furnish certified ID copy and contact details of next of kin not living with one of the Directors.
  • Signed Resolution giving one Director authority to sign documents with Kenote Finance.
  • Original or certified copies of the business address.
  • Must furnish BEEE Certificate.

4. Agreements

Agreements, Regulated Bank Account and Credit Vetting

The procedure is as follows:

  • Signing of the agreements
  • Opening of the Bank account under the name of your company
  • Loading of the new Banking details on your profile at the Purchase Order Issuer and on the Supplier’s Database.

5. Supplier Payment and Deliveries

After obtaining the project documents from the Operations Coordinator:

  • There must be supplier vetting
  • Request of the Directors’ certified copies of ID.
  • We then do CIPC checks of the supplier.
  • Then we confirm the end-user and buyer contact details.
  • Obtain the signed Supplier Agreement.
  •  Schedule, present and prepare delivery notes and invoice, stamped and signed by the authorised individual.
  • Upon receipt of all requested confirmation, supplier payment will be processed.

6. Distribution

Purchase Order Payment Distribution Process

  • Receipt and clearing of the Purchase Order payment from the Purchase Order Issuer
  • The vendor’s share of profit will then be paid into the vendor’s company bank account within 24 working hours